Trofholz Technologies

Executive Assistant and Operations Support

Sacramento, CA
Full Time
Mid Level
THE OPPORTUNITY
Yvonne Pire is the owner of multiple companies, including Trofholz Technologies, a federal security integration firm, and The Rising Zone, a coworking and wellness company. She is a USAF veteran, entrepreneur, and operator building businesses that run on accountability, clear systems, and consistent improvement.

This role works directly for Yvonne across everything she touches: executive operations, business development, marketing, and proposal coordination across her portfolio. You are her primary coordinator, the person who sits between Yvonne's direction and the people executing it. Nothing gets lost. Nothing falls behind.

Federal government proposals are mission-critical to Trofholz, and that capability is now expanding into The Rising Zone. A significant portion of this role owns the coordination layer of all proposal and business development activity across both companies.

We are looking for someone intermediate, with enough foundational experience to contribute quickly and enough drive to grow fast. If you are eager to learn and willing to be coached, this is the right environment.

You are already using Claude and other AI tools to work faster and smarter. That is the baseline here, not a bonus.

If you thrive in high-ownership environments, manage complexity without losing detail, and want to grow alongside a founder who moves fast, this was written for you.
 
WHAT YOU WILL DO
Executive Assistant and Operations Support
You are Yvonne's right hand across all of her companies. You shadow her in meetings, capture what she thinks, coordinate what she decides, and make sure her time and attention stay focused on leadership and growth. When she travels, you hold the operation together and use that focused time to move priority projects forward.
 
  • Manage Yvonne's calendar, inbox, and communications across all businesses with precision and professionalism
  • Communicate on Yvonne's behalf with employees, clients, partners, and vendors, representing her with clarity and executive presence
  • Capture ideas, decisions, and commitments in real time during meetings and working sessions, translating them immediately into organized action items with owners and deadlines
  • Coordinate travel, logistics, meeting preparation, and follow-through so Yvonne stays focused on strategy and growth
  • Serve as the primary coordinator between Yvonne's direction and the people responsible for execution across all companies
  • Track every open commitment, task, and action item across the portfolio and ensure nothing falls through the cracks
  • Use Claude and other AI tools daily to draft communications, process meeting notes, extract action items, and eliminate repetitive manual work
  • Coordinate with the team to identify and improve workflow automations, ensuring AI tools are utilized as effectively as possible across all operations
  • Document processes and systems so operations stay consistent as the business scales

Marketing Support
  • Coordinate marketing activity for Trofholz, working with Yvonne to move direction into execution with the right internal and external resources
  • Serve as the liaison between Yvonne and The Rising Zone marketing team, ensuring alignment, follow-through, and consistent communication across all marketing efforts

Proposal Coordination
  • Monitor opportunity platforms including SAM.gov for RFPs, RFIs, and pre-solicitation notices aligned with Trofholz and Rising Zone capabilities
  • Coordinate the full proposal process from kickoff through submission, including schedules, contributor tracking, compliance, and version control
  • Support proposal content development by coordinating subject matter experts, maintaining reusable content libraries, and integrating review feedback
  • Coordinate post-submission debriefs to capture lessons learned and strengthen future proposals

Business Development Support
  • Track the active opportunity pipeline across both companies, including bid/no-bid decisions, submission status, and award outcomes
  • Coordinate BD meetings, follow-ups, and action items ensuring Yvonne's direction moves quickly from conversation to execution
  • Support partner and teaming coordination, maintaining clear communication between Yvonne and external collaborators
  • Assist in the preparation of presentations, briefings, and materials for BD meetings and client engagements
 
WHAT WE ARE LOOKING FOR
We are looking for someone who is organized, professional, and eager to grow. You have enough foundational experience to contribute from day one, and enough drive to develop quickly into a high-performing operational partner. You do not need to have done everything in this role before. You need the aptitude, the work ethic, and the willingness to learn fast.
 
What We Are Looking ForWhy It Matters
Foundational federal contracting knowledgeYou understand how government proposals work and are ready to own the coordination layer quickly
Strong coordination and organizational skillsYou are managing an executive's operations and a proposal pipeline simultaneously. Nothing can fall.
Clear and professional communicatorYou represent Yvonne with her team, clients, and partners across all companies
Already using Claude and AI tools activelyThis is required, not preferred. You use AI to work faster and produce better output every day.
Takes initiative and brings solutionsYou use the 1-3-1 approach: one problem, three options, one recommendation, and a clear next step
Growth mindsetYou are coachable, curious, and committed to consistent improvement
Discreet and trustworthyYou will have access to sensitive business information and executive communications from day one

Requirements
  • Bachelor's or associate degree in business, communications, or a related field, or equivalent professional experience
  • 2 or more years of experience in an executive assistant, proposal coordination, business development support, or related role
  • Foundational understanding of federal government contracting and the proposal process
  • Active, demonstrated use of Claude and other AI tools. This is required, not preferred.
  • Proficiency in Microsoft 365, including SharePoint, Teams, Word, Outlook, and Excel
  • Strong written and verbal communication with professional executive presence
  • Highly organized with exceptional attention to detail and follow-through
  • Able to manage multiple priorities and operate independently without constant direction
  • Primary location is Rocklin, CA with occasional work required at the Sacramento office and potential travel with Yvonne in the future
  • Valid driver's license and reliable transportation

Helpful But Not Required
  • Familiarity with SAM.gov or GovWin IQ
  • Background in marketing coordination or business development support
  • Exposure to small business or multi-entity business environments
 
COMPENSATION AND GROWTH
Pay range is $23.00 to $28.00 per hour based on experience, with performance-based increases tied to demonstrated results at 30, 60, and 90 days.
 
ABOUT TROFHOLZ TECHNOLOGIES
Trofholz Technologies is a Woman-Owned, Service-Disabled Veteran-Owned, ISO 9001:2015 certified security integrator headquartered in Sacramento, CA. Since 2002, Trofholz has delivered integrated electronic security systems, cybersecurity and compliance services, and Division 27 IT and infrastructure solutions to federal agencies and critical infrastructure clients across the United States.

Founded and led by Yvonne Pire, a USAF veteran and entrepreneur, Trofholz runs on accountability, clear communication, and a culture of Consistent Improvement.

Small team. High ownership. Real impact from day one.

We want to see how you think, not just what is on your resume. Submit all of the following:
 
  • Your resume
  • A cover letter under 400 words answering this specific question: Describe your experience supporting an executive or coordinating a complex project. What was your role, what was the outcome, and what would you do differently? If you have federal proposal experience, describe it here.
  • One writing sample demonstrating your ability to communicate clearly and professionally. This can be a proposal section, capability statement, professional email, or any relevant business writing.
  • Optional but strongly valued: a short video under 3 minutes introducing yourself and explaining why this specific role interests you. We want to see your communication style and professional presence, not a polished production.

Applications without the cover letter response will not be reviewed. We are looking for the most capable and growth-oriented candidate, not the longest resume.

Apply at: www.trofholz.com

Trofholz Technologies, Inc. is an Equal Opportunity / Affirmative Action Employer. We celebrate diversity and are committed to an inclusive workplace where every team member can grow and contribute.


 

Trofholz is an equal opportunity/affirmative action employer, and we E-Verify. All offers of employment at Trofholz are contingent upon clear results of a thorough background check and drug screen.

Share

Apply for this position

Required*
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

150
To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 05/31/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*