Trofholz Technologies
Contracts Coordinator
Business Administration - Remote - Full Time
Are you ready to take charge and make a real impact? At Trofholz Technologies, Inc., we're not just another company – we're a dynamic, employee-focused organization with a strong culture of respect and collaboration. We're on the hunt for a passionate individual to join our team as a Contracts Administrator, and we want YOU to be part of our exciting journey!
As our Contracts Administrator, you'll be at the helm of overseeing the administration and management of government contracts, subcontracts, and teaming agreements. You'll play a critical role in ensuring full compliance with contract requirements and agreements, providing essential guidance and support to our Business Development and Operations Teams throughout the entire process.
But this isn't just any old job – it's an opportunity to be part of something truly special. At Trofholz, we're committed to fostering a dynamic and empowering work environment where every employee is valued and respected. You'll have the chance to work alongside a passionate team of professionals who are dedicated to driving success and making a difference.
If you're ready to dive headfirst into a role where your skills and enthusiasm can shine, then we want to hear from you! Join us at Trofholz Technologies, Inc. and be part of our exciting journey towards excellence!
This is a remote position, and we are seeking candidates located in the EST time zone.
Roles and Responsibilities:
Requirements:
Pay: $23.00 - $29.20
About the Company:
At Trofholz, we're not just building careers; we're shaping the future of security solutions with a team of dynamic, resourceful, and talented professionals.
Our “QCCI Team Creed” embodies our values of quality, commitment, creativity, integrity, and teamwork, driving every aspect of our work. From delivering exceptional client experiences to fostering the growth and development of our employees, Trofholz is dedicated to excellence in everything we do.
With competitive salaries, comprehensive benefits, and a vibrant team culture that celebrates individual contributions, Trofholz offers more than just a job—we offer a pathway to personal and professional fulfillment.
Trofholz offers comprehensive benefit plans which include:
Join us in our mission to Be More, Do More with Trofholz. Together, let's create a safer, more secure future for all, where opportunity meets innovation in an industry set to double within the next five years!
As our Contracts Administrator, you'll be at the helm of overseeing the administration and management of government contracts, subcontracts, and teaming agreements. You'll play a critical role in ensuring full compliance with contract requirements and agreements, providing essential guidance and support to our Business Development and Operations Teams throughout the entire process.
But this isn't just any old job – it's an opportunity to be part of something truly special. At Trofholz, we're committed to fostering a dynamic and empowering work environment where every employee is valued and respected. You'll have the chance to work alongside a passionate team of professionals who are dedicated to driving success and making a difference.
If you're ready to dive headfirst into a role where your skills and enthusiasm can shine, then we want to hear from you! Join us at Trofholz Technologies, Inc. and be part of our exciting journey towards excellence!
This is a remote position, and we are seeking candidates located in the EST time zone.
Roles and Responsibilities:
- Perform a full range of administrative functions, often of a confidential or sensitive nature; compose correspondence, file maintenance, complete forms, and use templates
- Compile and summarize data, perform analysis, and create reports for review
- Develop and maintain extensive spreadsheets and databases
- Demonstrate positive, professional relationships and customer service with staff, co-workers, managers, the general public, and all key stakeholders.
- Responsible for coordinating all proposal activities for the Proposal team in preparing comprehensive responses to RFPs/RFQs/RFIs
- Responsible for reviewing Federal Gov/Commercial/State RFPs; coordinating winning proposals, preparing/submitting proposals, and writing and editing, and maintaining calendar dates. Analyze and provide summaries/recommendations as required.
- Develop or/and maintain a Customer Relationship Management System to provide lead/customer/partner tracking and develop policies, guidelines, and training to be used company-wide.
- Oversee the publication of review copies (paper & e-files) for Pink/Red/Gold teams' reviews and standardized file configuration management procedures.
- Support the Proposal team for stand-up meetings, presentations, task assignments, compliance matrix, etc., provide after-action/lessons learned reports, and coordinate supporting activities of writers, engineers, administrative staff, and other disciplines as required.
- Communications Management: Execute methodology for receiving, tracking, and handling incoming/outgoing communications and correspondence.
- Tracking, creating, and managing Proposal Team reports as required. This includes tracking and reporting on team progress made against department goals and initiatives per the department’s functional business plan.
- Improve Proposal Tools/Templates.
- Coordinate and oversee recurring departmental tasks and assignments as necessary.
- Assists with related special projects as required.
Requirements:
- Associate degree or equivalent experience.
- 3 years supporting a business development team(s) in proposal development in a Security/Construction industry and/or for government contracts.
- Ability to maintain strict confidential standards.
- Advanced MS Office Suite, MS Teams, PowerPoint, Adobe Acrobat, as well as other software applications.
- Strong aptitude for numbers.
- Ability to manage multiple priorities concurrently.
- Excellent attention to detail.
- Must be an effective communicator and have the ability to interface well with Program/Project Managers, industry partners, and government agencies.
- Stellar organization, communication, and organizational skills.
- Experience with proposal/contract compliance issues, administration of contracts, and contracts agreements is a plus.
- Experience supporting administrative activities in a Business Development setting.
- Previous experience with the Proposal process and understanding of federal contracting requirements.
- Excellent knowledge and understanding of written comprehension with proven proofreading, editing, and professional writing capabilities.
- Conversant and previous hands-on experience in the full life cycle and timeline management of the business proposal publication process.
- Ability to edit and write business and technical proposal components.
- Excellent communication skills with the ability to effectively present information and respond to questions from groups of managers, clients, customers, and employees.
- Ability to work effectively under pressure with fast turnaround times.
- Stellar time management, analytical, problem-solving, and organizational skills.
- Superior multi-tasking with strong attention to detail and accuracy
- Clear and effective communication skills: You excel at conveying information concisely, ensuring that messages are communicated clearly and accurately.
Pay: $23.00 - $29.20
About the Company:
At Trofholz, we're not just building careers; we're shaping the future of security solutions with a team of dynamic, resourceful, and talented professionals.
Our “QCCI Team Creed” embodies our values of quality, commitment, creativity, integrity, and teamwork, driving every aspect of our work. From delivering exceptional client experiences to fostering the growth and development of our employees, Trofholz is dedicated to excellence in everything we do.
With competitive salaries, comprehensive benefits, and a vibrant team culture that celebrates individual contributions, Trofholz offers more than just a job—we offer a pathway to personal and professional fulfillment.
Trofholz offers comprehensive benefit plans which include:
- Medical plan with a national network and HSA option
- Dental PPO with a national network of participating dentists
- Life and AD&D Insurance
- Flexible Spending Accounts
- Employer Matched 401(k)
- Personal Time Off (PTO)
- 11 Paid holidays a year
Join us in our mission to Be More, Do More with Trofholz. Together, let's create a safer, more secure future for all, where opportunity meets innovation in an industry set to double within the next five years!
Trofholz is an equal opportunity/affirmative action employer, and we E-Verify. All offers of employment at Trofholz are contingent upon clear results of a thorough background check and drug screen.
